JOB DESCRIPTION : CONFERENCE ASSISTANT
Elite Events is a Brussels based events and people management company.
We specialise in human resources and international event management for over 10 years.
We are an A-to-Z event agency that creates engaging and memorable events.
Description of the job:
The conference assistant (CA) is primarily responsible for providing customer service to participants during conferences and assist the event manager.
The role of the conference assistant is crucial to the overall well management of an event. The tasks include welcoming of participants, crowd management, participant management, room management as well as general assisting of the event manager.
The role is strictly onsite during the event nevertheless the clients often organise briefings either online or onsite before the event.
Specific responsibilities may include:
• Prepare conference kits
• Registration of participants
• Preparation and distribution of badges
• Prepare the conference room
• Help the speakers with microphones and the presenter device
• Provide the discussion microphone during discussions at the end of the talks
• Assistance in the conference room
• Assist participants and manage the flux during the breaks
• Cloackroom attendance
• Assist event manager with overall coordination of the event
• Accurately and efficiently respond to participants questions and concerns
• Maintain communication with venue managers
• Wrap up the event and manage all the materials related to it
• Other tasks as assigned.
Qualifications:
• Proficient in English, French and/Dutch, any other language is a plus
• Increased understanding of hospitality and event management
• Higher studies in Communication, Events, Law, Human Resource, Political Science desired
• Guest relations/customer service experience preferred
• Clerical skills
How to apply:
Applications must be sent via our platform.
Applications via the phone or by email won’t be accepted, therefore please do not call or send emails.
Should you be shortlisted you will be contacted by our team for an interview at our office.
If you are not contacted by us, please consider that your application was not selected.
Thank you.
